Abstract: The Iloilo Science and Technology University Miagao Campus (ISAT U MC) currently employs a manual filing system for office memoranda, resulting in missing documents and an inefficient filing system. This study aims to develop a Record Management System that will facilitate the sorting of office memoranda by department, individual, subject, date, and office memorandum number. The aim is to create a Record Management System that will enable the free flow of records containing information related to the activities of the university. To achieve this, the researchers used the evolutionary prototyping methodology to develop the system based on client feedback until it was accepted. The system was also evaluated in accordance with the ISO 25010 software quality model. The survey results showed that the current record management practices at ISAT U MC are a more effective system needed, especially for important documents such as memoranda. The study recommends the establishment of a record management system that can file, find, and store documents quickly and effectively. The evaluation of the system by ten (10) IT experts and five (5) end-users found that it was very effective in meeting the specified requirements for creating a memoranda database storage system. In conclusion, this study demonstrates the importance of record management practices for universities such as ISAT U MC. The Record Management System developed in this study can improve the efficiency and effectiveness of managing office memoranda, ensuring that important documents are filed and stored properly, and can be easily retrieved when needed.
Keywords: Office Memoranda, Record Management System, ISO 25010 software quality model, Evolutionary Prototyping Methodology, IT Expert.
Title: Record Management System for Office Memoranda
Author: Lance Jay T. Montalban, Niño M. Legaspi, Jaypee Malmis
International Journal of Computer Science and Information Technology Research
ISSN 2348-1196 (print), ISSN 2348-120X (online)
Vol. 11, Issue 2, April 2023 - June 2023
Page No: 87-92
Research Publish Journals
Website: www.researchpublish.com
Published Date: 15-May-2023
